Guide

What to write to a hiring manager

A good note is short, specific and easy to act on. Most bad ones are long, general, and ask the reader to do the work of figuring out why you are relevant.

The shape that works

Say why you are writing
One line: you applied for this role, here is your note.
One relevant thing
The single piece of your background closest to what this role needs. Not a summary of your career.
Make it easy to forward
If it is not their role, they need one sentence they can pass along.
A small ask
A reply, or a short conversation. Not an interview, and not a decision.

How long

Short enough to read on a phone without scrolling. If it needs a scroll, it needs cutting. Attachments on a first contact trip spam filters and rarely get opened — link instead.

Following up

One follow-up, a few days later, is reasonable and often what gets the reply. Two is the limit. Stop immediately on any reply, and stop on a bounce rather than retrying — repeated bounces from one sender degrade deliverability for every message you send afterwards.

What to avoid

Flattery about the company's mission, a restatement of your résumé, and anything that reads as generated. The reason a personal note works is that it is evidently personal; the moment it does not read that way, it performs worse than not sending one.

Have the note drafted for you

From your own history and the role's description — yours to edit before it sends.